An ineffective meeting is an event where the minutes are kept and the
hours are lost.
Meetings are an
integral part of an employee’s life at work.
Making the most of that time spent in meetings is essential.
This program is designed to give participants the skills
necessary to make their meetings more effective.
Participants
will apply the roles, tools, and processes learned in this course to
dramatically improve the productivity of staff meetings, team meetings,
and conferences. An
immediate observable result will be that more work is accomplished in
less time.
Learning Objectives
-
Identify components of an
ineffective meeting.
-
Plan an effective meeting using
action-oriented agendas.
-
Use standard meeting roles and
tools to ensure participation by all attendees, manage meeting
time, and improve meeting discipline.
-
Develop consensus through group
decision-making tools.
- Ensure
accountability and results through effective follow-up procedures.
Audience
Any
manager or employee involved in meetings within their organization who
would benefit from this highly interactive program.
Course Outline
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Making team meetings more
effective |
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The major steps involved in
conducting effective meetings |
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Plan the meeting |
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Conduct the meeting |
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Follow up on the meeting |
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Meeting planning and process tools |
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Gaining consensus |
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Brainstorming |
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Nominal group technique |
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Problem priority grid |
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Assigned roles for team meetings |
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Tools for team meetings |
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Sample ground rules for team
meetings |
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Observing a team meeting |
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Using the team meeting observation
form |
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Evaluating
team processes |
Tools and
Techniques
Participants
will walk away from the course with invaluable tools and techniques to
help them plan and execute effective meetings.
Meeting planner checklist to
ensure the meeting gets off to a good start.
Meeting role checklists to ensure that team members understand and
follow through on their roles in meetings.
Agenda form to use as a guide for preparing action-oriented agendas.
Action minutes form to ensure that important decisions recorded and
actions are implemented.
Parking lot form
to make sure that all topics are considered while keeping meetings on
track.
Program Format- 1
Day
This
one-day program is designed to give participants hands-on practice of
the necessary tools for a successful team meeting.
This program effectively combines discussion with role-plays and
team exercises. The maximum
class size is 20, but for optimum results 12-16 participants is ideal. |
